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Customize and configure your users’ email signatures centrally

Alessio Cecchi
25/01/2021

Having a professional corporate image that is always the same is a fundamental aspect to ensure that a company transmits credibility and trust. An email signature is perhaps the simplest and most affordable tool for ensuring your image is coherent in the eyes of your customers. This is why it is important that all emails sent from different users have a defined signature that you can set at company-wide.

Do your employees use different styles of email signatures?

The main issue is to be able to set up a corporate signature for emails on all user devices and centrally manage any changes or updates. Often, users are left free to independently set up a signature for their inbox. In the best hypothesis, each user will set a different one from the rest of the team. In the worst case, it is not set at all or it looks so ugly that it sets off your whole ‘corporate image’.

Web agencies offer the creation of a coordinated email signature

It is usually the web agency that takes care of the company’s image and creates a coordinated signature for emails. This must then be set on all e-mail programs and devices used by users. Since many businesses, especially small ones, may not have professional tools to manage corporate emails, setting up a centralized email signature could be time consuming.

If you are a web agency, we recommend that you read our technical article on how to make a professional email signature.

Dedicated software to install could be complicated and expensive

There are software solutions that allow you to manage email signatures from a single location, but they usually only work in conjunction with a dedicated email server. Besides, one of these software can be pretty expensive (consider having to pay for licenses, installation, and maintenance).

Centralized email signatures managed in the Cloud

At Qboxmail (cloud email service provider for organizations), we have added a very simple tool that allows the administrator, web agency ,or reseller of a domain to set up, verify, and update the signatures of all the email accounts of their corporate users, as quickly and easily as possible.

In fact, it’s possible to add a signature to each user with an editor, including HTML, or update a previously set signature, all in a totally transparent way for the user, who will find the new signature already set in their email editor.

API for managing and customizing email signatures

Qboxmail also has a complete set of APIs for managing email accounts and this also includes the ability to manage and customize users’ email signatures via API. For example, if you provide site builder, CRM, e-commerce or marketing automation services, it could be very useful for you to set up and update the signatures of emails sent by users via API, for example, to let customers know about new commercial initiatives or track openings. messages.

How to set up an email signature in the Qboxmail panel

Qboxmail customers can try this new feature right away. Corporate signature management is available for domains with the Professional or Enterprise plan. Just access the Qboxmail Control Panel, select the domain and the email account on which the signature is to be set. In the Mailbox settings go to the Webmail, Signature and Identity tab.

There you can view all the identities associated with that email account and for each view or edit the associated email signature.

User signatures are automatically added to all emails sent by the Qboxmail Webmail and App.

If you are a web agency or a reseller and want to try a new simple and fast way to centrally sign your customers’ emails, sign up for the free 30-day trial of Qboxmail.

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